If you are fed up with your office space, have to hunt for a pen like you are on safari, and spend more time hunting for documents than working on them, this article is for you. As you forage through the “one week ago” pile, and try not to topple the whole thing into an unworkable mess, read this article for tips on how to reverse and improve your home office world.

Every home office deals with excess paper and whether you are running a small or large business, it is still something to contend with, and one that gets worth when there is no organization.

So, how do you clear the clutter and gain control?

Space to Organize Is Essential

One of the largest challenges of staying organized is the ability to set up a system where you have room to grow. Space is essential.

If you clean out a drawer, organize it, and then put all the stuff back into that same drawer, you might feel good to get the dust bunnies out. However, you have not realistically done much. By squeezing all, that stuff back into the drawer simply means it is cleaner. If there is no room for anything new, it won’t help with the pile of un-filed papers and the new papers that will be generated in the future.

Try to clean out and throw out enough to have a quarter or a third more empty space so that when you implement your new system, there will be space to expand. You may need to tweak your system, and having the extra space will encourage you to continue to organize.

Having space to add home office furniture in the form of filing cabinets and storage bins will help considerably with organization. Be sure and have at least one quarter to one third or more growing room when you implement your system. Extra space encourages you to keep up with your organization efforts.

Adding home office desks and storage organization items will go a long way towards making your organization implementation successful. Set aside time to get rid documents that are no longer relevant. This will allow for more space. Invest in a scanner and make PDF files out of things that can be stored electronically.

Keep It Simple

Do not make your system too complicated or it will be hard to follow through. Color-coding can be the easiest if you do not have too many categories. This is effective for systems, which only require ‘Income’, ‘Expense’, ‘Projects’, ‘Correspondence’, or something similar.

When filing large groups of things like clients, projects, and invoices use a single drawer for each group of files that are related. Using a four or 5-drawer filing cabinet is good in that it can be divided either alphabetically or chronologically.

For items, you refer to daily or even hourly; you might consider a posting board near your desk. This is a great idea for phone number lists, ‘To Do’ lists, and appointment calendars.

Maintenance

A filing system is only as good as the upkeep. You may find it easier to have a small system of files located on or near your desk and daily or weekly transfer the items into their permanent home.

You will find that this works for current project lists, product pricing, and things of that nature.

Style of Filing

If you want to realistically keep up a filing system, labeled boxes might be a better fit. You might want to alleviate the piles of papers and sort them into boxes when you are done with them. I had a friend who invested in a really good scanner, and digitized everything, then threw the originals away. While that might be a bit excessive, it just goes to show that different filing techniques work for different people. Whatever you decide, keep it up and purge your papers occasionally and the system will work like a charm for you.

All Things Need a Place

It is an old saying, but all too true. Everything must have someplace to go back to. Avoid loose pens, pencils, papers cell phones, glasses and so on. Find a place to put them when you are finished with them, then put them back when you are done. Do not forget to reward yourself for a job well done, and keep your system going!

Popularity: 1% [?]